SCHOOL-BASED DECISION MAKING
The School-Base Decision Making (SBDM) Council consists of two parents, three teachers, and the school principal. The school-based decision making process gives parents, teachers, and the principal substantial control over how a school operates. They are charged with the task of finding the most effective ways to achieve the goals set for all students under KERA. Information about the school-based decision making councils is found on the Kentucky Department of Education, School-Based Decision Making page. This council, advised by the school's staff, makes policies on curriculum, instructional practices, schedules for the school's staff and students, uses of school space, discipline, classroom management, and extracurricular activities. The council also decides what instructional materials the school will use, what support services the school will provide for students, and how many people the school will employ in each job classification. The meetings of the council and it's committees are open to the public and all interested persons are encouraged to attend. The parent members of the council are elected by parents of McKinney Elementary students during a scheduled PTO meeting. The teacher members of the council are elected by a majority vote of the school's faculty. McKinney Elementary School-Based Decision Making council meets every second Tuesday each month at 3:45 PM as well as call meetings as needed throughout the year.
2020-2021 SBDM Council Regular Meeting Dates
Hustonville Elementary 2019-2020 SBDM Council
Jeff Craiger: Principal
Mitzi Curtis: Teacher
Hannah Ruckel: Teacher
Sara Whobrey: Teacher
Heather Pendleton: Parent
Holly McCowan: Parent
Click the link below to access all new meeting agendas and minutes.
AUTHORITY OF THE PRINCIPAL
The Principal shall serve as the school’s primary administrator and instructional leader and shall have authority over management functions not chosen by the council. The Principal shall be responsible for implementing policies set by the council and shall be responsible to the superintendent or his/her designee. The Principal shall be responsible for supervising the work of committees appointed by the Council.
AUTHORITY OF THE COUNCIL
The Council, pursuant to state law, is a policy making body with its main focus being student achievement. Reference KRS. 160.345.
The Council shall have the authority to set and monitor school policies which shall provide an environment to enhance student achievement and help the school meet the goals established by the Kentucky Education Reform Act of 1990. Reference KRS. 158.645
The Council shall have the authority to form the number and types of committees needed to assess the needs of the school and make recommendations to the council.
COMPOSITION OF THE COUNCIL
The school council at Hustonville Elementary School shall consist of three (3) teachers, two (2) parents and the principal, providing state requirements for minority representation are met.
Teacher members must be employees of the District and currently assigned to the school where they are elected to serve as a council member. Itinerant teachers are eligible to serve on councils. A parent council member shall be a parent, step-parent, or foster parent of a student to be enrolled in the school during the parent’s term of council service. Parent shall also mean a person who has legal custody of a student pursuant to a court order and with whom the student resides. A parent council member shall not be a District employee, the relative of a District employee, a local Board member or the spouse of a local Board member. Relative shall mean father, mother, sister, brother, husband wife, son, daughter, aunt, uncle, son-in-law, or daughter-in-law. All council members must have the training required by law.
TEACHER SELECTION PROCESS
All teachers assigned to the school, including itinerant teachers, have the opportunity to participate in the annual selection of teacher representatives. Teachers may nominate themselves or another teacher. Nominations shall be made in writing to the Principal no later than five (5) days before the election. The teachers shall prepare a ballot containing the names of all qualified teachers nominated. The Validation committee shall chair and oversee the meeting to elect teacher members to the Council. Balloting shall continue until three (3) teachers are elected. Election shall be by majority vote of all teachers assigned to the school. A faculty meeting will be called for the purpose of selecting council members for the following school year. Annual election for the following year’s terms shall be held during the preceding April or May on a date set by the Council.
All voting will be by secret ballot. Balloting shall continue until each teacher council member is selected by a majority of all teachers assigned to the school. Reference KRS. 160.345
A validation committee comprised of two teachers selected by the faculty be formed annually at a faculty meeting in April. The committee shall be responsible for:
- Disseminating nomination forms.
- Processing and reporting results of nominations for election to the council.
- Disseminating election ballots.
- Counting votes and reporting the results to the faculty and the Superintendent.
The Validation committee shall serve as chairperson of the committee, shall facilitate selection of teacher members to the committee, and shall call all committee meetings.
PARENT SELECTION PROCESS
Notice of the election of parent council members shall be provided by the Principal to parents and to the president of the school’s parent-teacher organization. The notice shall state that any parent of a student pre-registered to attend the school during the term of office may vote to elect the parent Council members. The date of the election shall be set in cooperation with the president of the parent-teacher organization and shall set the date and time for parents to elect parent council members. The Principal shall provide notice of the election to parents.
The election of parent Council members shall be held after normal working hours at a time and place convenient for parents to attend. The Principal shall notify the local newspaper of the date, time and place of the election in a manner that gives sufficient time for the newspaper to provide notification to the community.
Election of parent members to the Council shall be by a majority of the voting parents. Parents may nominate themselves or another parent. Nominations shall be made in writing and submitted to the Principal at least five (5) school days prior to the date scheduled for the election.
The PTO shall prepare a ballot containing the names of all qualified parents nominated. Voting shall continue until two (2) representatives are elected.
PTO officers shall decide the specific procedures for nominating candidates, processing and counting votes, beyond this policy. Parent members of the council shall receive a majority vote of the parents present at the election meeting.
For the purpose of school-based decision making “minority” shall mean American Indian; Alaskan native; African-American; Hispanic, including persons of Mexican, Puerto Rican, Cuban, and Central or South American origin; Pacific Islander; or other ethnic group under represented in the school.
If the Council formed under the elections described above does not have a minority member and the school has eight percent (8%) or greater enrollment of minority students, the Principal shall be responsible for carrying out the following:
1. The Principal shall organize a special election no sooner than ten (10) and no later than twenty (20) calendar days following the elections described above to elect a minority parent to the Council by ballot. The Principal shall notify all parents of the date, time and location of the election. The notice shall call for nominations of minority parents for the ballot. The election shall be conducted using the same procedure as the election of the two (2) other parent members of the Council.
- The Principal shall call a meeting of all teachers in the building within seven (7) days following the initial election of parent and teacher council members. The teachers shall select one (1) minority teacher to serve as a teacher member on the Council.If there are no minority teachers who are members of the faculty, an additional teacher member shall be elected by a majority of all teachers. Procedures for election of the teacher representative shall be the same as the procedures for the election of the other (3) teacher members of the council.B.O.E. Policy 02.421
Terms of school council members shall be for one (1) year and shall begin on July 1 and end on June 30 of the following year. A school council, once elected, may adopt a policy setting different terms of office for parent and teacher members subsequently elected. Annual elections for the following year’s term shall be held during the preceding May on a date set by the Council. (K.R.S. 160.345; BOE 02.421) New Council members may meet with the Council in May as “Council members elect”. During this time they can help the Council plan for the next school year and participate in training sessions. They are not eligible to participate in the decision making process.
Council vacancies shall be filled at a special called election and shall follow the guidelines set forth in the regular teacher/parent selection process. The person elected to fill the vacancy shall serve the remainder of the term and be eligible for re-election if a one-year term.
CONFLICT OF INTEREST
Council members shall not have a conflict of interest pursuant to K.R.S. Chapter 45A, except the salary paid to District employees.
REMOVAL OF COUNCIL MEMBERS
On recommendation of the Chief State School Officer and pursuant to statutory requirements, the Board may remove a Council member for cause by a vote of four-fifths (4/5) of the Board’s membership. KRS 156.132
TYPES OF MEETINGS
Council members shall attend two types of meetings:
- Regular-Meetings held on a set day of the month and at a set time of the day.
- Special-Meetings scheduled, as they are needed between regular scheduled meetings. These may include meetings designed for council members to acquire knowledge and/or develop skills and develop plans for improving the school not completed within the committee system.
SCHEDULE OF REGULAR MEETINGS
The Hustonville Elementary School Council shall meet on the dates and times decided by the council at the school. Regular meeting shall be held each month with the exception of June and December, when no regular meetings will be held.
Special meetings may be called by the chairperson or a majority of the council. A twenty-four (24) hour notice shall be given to the media and all council members. The announcement of the meeting shall include time, place, and purpose of the meeting.
Each regular and special council meeting shall operate by agenda. The agenda shall be formed by the chairperson with items provided by council members. The agenda shall be distributed to all council members at least twenty-four (24) hours in advance of the meeting. All business transacted by the Council shall be by agenda only. The agenda shall be approved by the Council at the beginning of the meeting. Other items may be added to the agenda of a regular meeting with the approval of the Council. Teachers and parents who are not on the Council may recommend items for the agenda by contacting a council member. Agenda items shall be presented to the Principal in writing. A person recommending an item must be at the meeting for it to be discussed.
The Principal shall be the chairperson. He/she shall preside at all meetings. In the absence of the Principal, the vice-chairperson may chair the meeting. KRS 61.805, KRS 61.850
The vice-chairperson shall be selected by the Council and shall be any Council member, except the Principal. In the absence of the Principal, the vice-chairperson may preside at Council meetings. The vice-chairperson shall be selected by a majority vote of Council members.
Decision Making Process
The primary method of making decisions shall be by consensus. An effort shall be made to thoroughly discuss all possible alternatives, provide everyone ample opportunity to be heard, and make a final choice that can be supported by the group. In the event consensus cannot be reached, a delay in making the decision shall be used as one alternative to help reach consensus.
In the event a decision is necessary, then majority rule will be followed. Decisions by majority rule shall require a simple majority of the members present. A tie vote will result in no action taken by the council.
Two–thirds of the members of the Council must be present for the Council to make official decisions with at least one (1) teacher and one (1) parent present.
Minutes of all the Council’s regular and special meetings shall be recorded in writing and kept on file in the school office. Minutes shall also be approved by the Council and stored in a minute book. A copy of all minutes shall be provided to Board members and the Superintendent as a means of keeping them informed. The minutes shall be disseminated to the Council, teachers, officers of the PTA and the Superintendent within 7 working days from the date of the meeting.
All council meetings shall be open to the public except when personnel, legal issues affecting the council, or rights to privacy issues are under consideration. Under one or more of these conditions a Council may go into executive session. All decisions made by the Council shall be in open public meeting. The Council shall abide by the state’s open meetings law. KRS 61.810, KRS 61.805, KRS 61.850
The Council shall provide a qualified person to serve as recording secretary who shall be responsible for:
- Recording in writing all minutes of meetings.
- Processing the minutes and disseminating to all required persons.
- Filing minutes in the minute books.
- Maintaining the SBDM bulletin board.
PUBLIC INSPECTION OF RECORDS
To request access to School Council records, use board policy procedure 01.6 AP. 2/Request to Examine and/or Request Board Records. A copy of this form shall be kept with the council by-laws. The Principal shall be the Open Records Compliance Officer of the council.
INPUT FROM NON-COUNCIL MEMBERS
An “open chair” shall be provided at all council meetings for those who are in attendance to have the opportunity to address issues under consideration by the Council. Persons who are not members of the Council may show their desire to comment by signing in on the provided sign in sheet. The chairperson will call upon them to come to the open chair to speak. No speaker shall be allowed to engage in a debate with others. No speaker shall be allowed to speak over five (5) minutes and no speaker shall be allowed to engage in a personal attack. If a verbal attack occurs, the Council shall adjourn and conduct no further business. If the topic is not on the agenda, speakers shall be referred to the appropriate committee if one exists. No decisions will be made at that time, but may be addressed at the next meeting.
POLICY DEVELOPMENT AND REVIEW
All activities and decisions of the Council shall be governed by the Council. All polices (new and revised) and changes to the by-laws shall require two (2) readings before they are adopted. All by-laws and policies shall be provided for review by the Superintendent. The Council shall annually review the by-laws and policies and make any changes that will improve the operation and productivity of the school. Revisions shall be made as needed in order to more effectively serve the school.
APPEAL OF DECISIONS PROCESS
Any resident of the District or a parent, student or employee of the school may appeal Council decisions. Appealing a decision made by a school council shall include the following procedure.
- The first step in the appeals process shall be a review by the appropriate committee as designed or assigned by the Principal.
- The appeal and committee’s review report will then be reviewed by the school Council, which shall make a timely response to the appealing party.
- If the matter is not satisfactorily resolved by the Council, the appeal may then be submitted in writing to the Superintendent.
- If, within ten (10) calendar days, the matter is not satisfactorily resolved by the superintendent, the appealing party may, within twenty (20) calendar days, appeal to the Board. The Board shall afford the affected parties an opportunity to be heard within thirty (30) calendar days of the appeal to the board.
- The Board shall issue a final written decision on the appeal with its rationale no later than sixty (60) calendar days from the date of the presentation to the Board.
- At any point in the process the Board may direct a review and report on the issue, but shall not extend its decision beyond sixty (60) calendar days from the date of the presentation to the Board without the agreement of the affected parties.
The Board will determine whether the issue on appeal falls within the authority granted to the Council by KRS 160.345.
Actions that fall within the statutory authority of the Council will be reviewed on appeal based on whether the Council action raises liability and/or health and safety concerns, exceeds budgetary limitations, conflicts with contractual obligations, or was otherwise unlawful under state or federal law.
Actions that fall within the authority of the Board will be reviewed on appeals based on whether the Council action lacks educational merit, is inconsistent with District goals, violates District policy, exceeds the authority of the Council, raises liability and/or health and safety concerns, exceeds budgetary limitations, conflicts with contractual obligations or is otherwise unlawful under state or federal law.
When the appeal issue falls within statutory Council authority, the Board shall either
- affirm the Council decision or
- refer the appeal back to the Council with documentation of it concerns and suggestions.
When the appeal issue falls within the authority of the Board to decide, the Board shall either
- uphold the Council decision or
- reverse the Council action found to violate any of the review standards. KRS 160.345
COUNCIL CODE OF ETHICS
“Code of Ethics” for a school Council is a set of professional standards for council members to follow as they work as a team, as they make decisions affecting the school, and more specifically, the children served by the school. A code of ethics shall be adopted by the first school Council at Hustonville Elementary School and shall be reviewed annually by each Council thereafter and amended as needed. A written code of ethics shall be included in the Council’s by-laws. Each Council member shall read the professional standards set by the code of ethics. Signing the code of ethics statement is not mandatory. Each Council member shall be given the freedom to sign the code of ethics statement. No Council member shall be coerced into signing the code of ethics beyond their will or discriminated against if choosing not to sign the code of ethics.
STATEMENT OF ETHICS FOR HUSTONVILLE ELEMENTARY SCHOOL COUNCIL
Members of the Hustonville Elementary School Council, while representing parents, teachers, and school administrators, have the achievement and welfare of students served by the school, as it’s highest priority. We acknowledge that the school belongs to the public it serves and that our responsibilities as a Council member requires gathering and giving accurate information and making decisions that will be in the best interest of the student. We further acknowledge that we can best meet our responsibilities when we work as a team, show respect for one another, show honesty, and demonstrate a commitment to the school and to our responsibilities.
Refraining from discussing information that can be detrimental to a person or group, is a behavior standard by which the Council will abide.
The responsibility of the Council and these acknowledgments require each Council member to maintain standards of exemplary professional behavior. Each Council member and the Council as a whole will be observed and appraised by faculty, students, parents, and community. In the interest of the school and each student served by the school, the Council subscribes to the following statement of ethical standards.
Members of the Council shall:
- Make the well-being of students the fundamental value in all decision making actions.
- Fulfill responsibilities with honesty and integrity.
- Abide by policies set by the Council.
- Demonstrate a willingness to work as a team
- Demonstrate a willingness to compromise in the interest of the achievement and welfare of students.
- Show support of decisions made by the Council.
- Avoid sharing information that is considered confidential by the Council.
- Represent his/her constituency group as accurately as possible.
- Demonstrate a commitment to the work of the Council and to the school.
- Avoid using positions for personal gain through political, social, religious, economic, or other influence.
- Demonstrate a respect for all people regardless of race, national origin, sex, religion, and political affiliations.